Help Adur Model Car Club

We select a new commitee every year at our AGM in November.

A club’s success is largely down to the work of its committee, the group of people who manage the club's affairs. The committee exists to serve the club and it's members, and to ensure that its members receive the best possible service and experiences.

We have put together this page to give our members more information on the committee, and each role, what a committee member does for the club, and needs to do the role, and to allow you to put yourself forward for a role!

Each year the committee stands down, and can put themselves forward again alongside any others interested in the position. A members vote is then taken to decide who will be the committee member for the next 12 months.

No comittee member is paid, these are voluntary roles for those wishing to support their club.

What does a committee member do?

A member of the committee acts in the best interests of the club to serve its members. They are members of the club giving their time freely to help make the right decisions for the club alongside the other members of the committee which includes a chairman. A committee member will have additional responsibilities depending on their role, and ideally have the skills and experience in the area that they are responsible for supporting.

The is also a chairperson, who has equal voice, but also offers leadership to ensure that the decisions are discussed correctly and communicated effectively. The chairman is the external contact for organisations, so for us this as an example is the BRCA.

What does somone need to be able to undertake a role on the committee?

A committee member will focus on their area of responsibility, feeding back to the committee at monthly meetings to other committee members. They are also a point of contact for members who have a question or feedback about the area the committee member is responsible for.

How much time does it take up being on the committee?

This can vary. There are the monthly committee meetings which are approx 7:30pm to 10pm. There is then work related to the role, communicating with other committee members and the members of the club, and attending club events where possible that are under their remit. Do expect your inbox to get larger as you deal with club related queries and feedback

The committee member roles

Chairperson
Current Chairperson: Mick Hendy
The chairperson is the external voice of the club. The chairperson offers leadership and support to the committee members to ensure that the members wishes and the clubs needs are met effectively and communicated correctly. They are there to ensure the committee functions effectively and address this when it is not.

Useful skills: Leadership experience, communication skills, sensitivity to members, impartial and objective, team worker, networker, delegator, ensures decisions are taken and recorded

Secretary
Current Secretary: Ian Dibboll
The Secretary is generally responsible for the administration of the club, arranging meetings (and taking and circulating the minutes for these) and dealing with any administration regarding the club constitution. All correspondence will usually be handled by the Secretary and passed to the relevant people on the committee for action. They also chase committee members for responses when they are required and/or are overdue. The Secretary is the voice of the commitee and chairman and will respond to enquiries to the club requiring an official response, with the support of the committee.

Useful skills: Strong communication and administration skills, sensitivity to members, impartial and objective, team worker, networker, delegator, keeping club records

 

Treasurer
Current Treasuer: David Standing
The club treasurer is responsible for producing and managing the club's accounts and finances and will oversee all income and expenditure for the club.

Useful skills: Strong financial administration skills, good with spreadsheets to record accounts, keeping small accounts, budgeting knowledge 

 

Website and Marketing Representative
Current Website Represntative: Vacant
The website and marketing member of the committee is responsible for the website operations and content and payment systems. They also help communicate the clubs work and goals through social media channels helping to market the club to new members.

Useful skills: Website design and management, social media channel communication, email marketing, GDPR understanding

 

Circuit Representative
Current Circuit Representative: Liam Hendy, David Standing, Colin Hoban
The circuit representative is responsible for the smooth running and upkeep of the road circuit. They are the point of contact for members with circuit related questions and feedback, and for ensuring the circuit calendar is completed effectively. They are also responsible for maintaining and increasing attendance to secure the future of the club.

Useful skills: Communication skills dealing with adults and minors alike, task focussed, good organiser and listener, practical hands-on person, ideally participating at the site or past participant, sensitivity to members, impartial and objective, team worker

 

Oval Representative
Current Oval Representative: Ricky Slater
The oval representative is responsible for the smooth running and upkeep of the oval circuit. They are the point of contact for members with oval related questions and feedback, and for ensuring the oval calendar is completed effectively. They are also responsible for maintaining and increasing attendance to secure the future of the club.

Useful skills: Communication skills dealing with adults and minors alike, task focussed, good organiser and listener, practical hands-on person, ideally participating at the site or past participant, sensitivity to members, impartial and objective, team worker

 

Off-Road Represenatives
Currently: Scott Hargrave
This role includes the off-road track operations and maintainence. They are also responsible for maintaining and increasing attendance to secure the future of the club. We like to have 3 allocated reps within the offroad section:


1 - 1/8th Off-Road Track Representative
All of the above, with a focus on 1/8th scale representing drivers in that class, whilst working with the other representatives on the core work above.

2 - 1/10th Off-Road Track Representative
All of the above, with a focus on 1/10th scale representing drivers in that class, whilst working with the other representatives on the core work above.

3 - Track Maintainence and Suport Representative
All of the above, with a focus on 1/8th scale representing drivers in that class, whilst working with the other representatives on the core work above.

Useful skills: Communication skills dealing with adults and minors alike, task focussed, good organiser and listener, practical hands-on person, ideally participating at the site or past participant, sensitivity to members, impartial and objective, team worker

 

 

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