Our Committee and Club Constitution
Adur Model Car Club is run by members, for members, as a not-for-profit organisation. As such our committee consists of members of our club, helping to maintain and develop the club's activities.
The Goals of our Club
- To promote the sport of Model Car Racing
- To ensure a duty of care to all members of our club
- To provide all the services in a way that is fair for all
- to ensure present and future members receive fair and equal treatment
- Chairman: Mick Hendy
- Secretary: Ian Billett
- Treasurer: Steve Green
- Oval Track Representative: Ricky Slater
- Road Circuit Representative: Carl Osborne
- Off-Road Track Representative: Matt Mussett
- Off-Road Track Representative: Chris Knight
- Off-Road Track Representative: John Chambers
- Website Representative: Gavin Kettlely
The committee meet under normal circumstances monthly, to collaborate on running the club for all sections - off-road, road circuit and oval. Any maintenance needs are also raised and discussed, upcoming events, and the club accounts reported.
Members can feed back to the track representatives at any time, and this is passed onto the committee at the monthly meetings.
Although normally only committee members attend these monthly meetings, members are also allowed to attend, and if they wish to do so get in touch with the club secretary to find out about when and where the next meeting is.
Annual General Meeting
There is an Annual General Meeting (AGM) each year. where there is the opportunity for club members to put their ideas to the committee. This is done by submitting suggestions and ideas beforehand no less than 2 weeks before the AGM date.
Each year at the AGM the committee stands down, and there is an opportunity for members to put themselves forward to join the committee. Details on how to do this are available from the club secretary or chairman.
The club will be called Adur Model Car Club herein referred to as AMCC and will be affiliated to British Radio Car Association
2. Aims and objectives
The aims and objectives of the club will be:
- To promote the sport of Model Car Racing
- To ensure a duty of care to all members of the club
- To provide all its services in a way that is fair to everyone
- To ensure that all present and future members receive fair and equal treatment
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted and the policies and rules of British Radio Car Association.
Members will be enrolled in one of the following categories:
4. Membership fees
Membership fees will be set annually and determined at the Annual General Meeting.
Fees will be paid by annual subscription. From 1st January to 31st December
5. Officers of the club
The officers of the club will be:
- Vice Chairman (if required)
- PR Officer
- Circuit Rep
- Off Road Rep
- Oval Rep
- any other relevant positions as the committee deem necessary
Officers will be elected annually at the Annual General Meeting.
BRCA membership for Chairman, Secretary and Treasurer will be paid for by the club.
The club will be managed through the Committee
The Committee will be convened by the Secretary of the club and held no less than 12 per year.
The quorum required for business to be agreed at Meeting.
The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Committee as necessary to fulfil its business.
The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on: October 31st
A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of two nominated officers.
8. Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 28 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Committee and a statement of the audited accounts.
Nominations for officers of the Committee may be sent to the Secretary prior to the AGM or nominated in person at the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The AGMs will be by simple majority vote of those members in attendance.
The Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9. Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Committee will meet to hear complaints within 28 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made
There will be the right of appeal to the Committee following disciplinary action being announced. The committee should consider the appeal within 28 days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will be donated to charity.
11. Amendments to the Constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.